City Staff Resource Page

Purchasing Policies and Instruction Documents	Policy Description or Instruction Overview
Contract Management and Performance Procedures	Procedures for contract oversight on the department level
Buy Recycled Policy	Policy for purchasing recycled products where practicable
Designer Selection Policy and Procedures	Policy and procedure for projects requiring designer selection
Disposal of Surplus Supplies and Equipment Policy	Procedures for disposition of property no longer needed or used
Emergency Procedure Policy	Policies and procedures for emergency situations
Evaluating and Ranking Proposals Procedures	Procedures for using the evaluation tool in RFP procurements
On-Call Trade Contractor Procedures	Procedures to utilize the on-call contractor agreements
Procurement Manual, Official	All policies and procedures with regard to City procurement
Procurement Manual, Appendix A for Federal Requirements	Policies and procedures for procurements with federal funding
Procurement Manual, Appendix B for ESSER Requirements	Policies and procedures for procurements with ESSER funding
Purchasing Card (P-Card) Policy	Policies and procedures for purchasing card (P-card)
Winter Operations Procurement Policy	Policy for obtaining vendors for winter operations

Purchasing Form	Form Description
Contract Compliance and Performance Evaluation Form	Form to submit information at the close of any contract with regards to performance of the contract
Notice to Proceed	Form to advise party to proceed on a project
Procurement Request Form	Form to submit a request and specifications for procurement over $10,000
Purchasing Card (P-Card) Authorization Form	Cardholder agreement for use of procurement card (P-card)
Sole Source Purchase Request Form	Form to submit a request for sole source purchase
Surplus Supplies and Equipment Disposal From	Form to submit a request to dispose of property no longer needed or used
Tax Exemption Certificate	Official copy of the City's tax exempt certificate
ST-5 Tax Form	Tax exempt basic form to provide to vendors
ST-5C Tax Form	Tax exempt form to provide to vendors who will purchase items on the City's behalf

Purchasing Guides	Guide Description
Contract Execution Guide	Overview of the process from request to contract execution
Goods and Services (c. 30B) Procurement Guide	Overview of how goods and services are procured
Procurement Reference Charts	Chart of all procurement types with descriptions
Public Construction (c. 149 and c. 30, 39m) Guide	Overview of how public works and construction are procured
Purchasing and Payment Process Guide	Overview of the requisition through payment process
Sale of Real Property Guide	Overview of the sale of public real property process

External Resources	Description
Inspector General's 30B Manual	Municipal guide to procurement of supplies and services
Inspector General's Design and Construction Manual	Municipal guide to procurement of design, construction, public works projects and modular building
Inspector General's Procurement Charts	Quick overview procurement charts
Inspector General's Guide to Writing Specifications	Guidance for drafting specifications
Prevailing Wage Statutes	List of statutes related to prevailing wage laws
Prevailing Wage Info for Awarding Authorities	Overview of prevailing wages for municipalities
Office of the Attorney General of MA	Website for the Attorney General
Operational Services and COMMBUYS	Website to access COMMBUYS and general OSD information
State Contract User Guides	Access statewide contract guides
MA Higher Education Consortium	MHEC site containing contract database
Department of Capital Asset Management and Maintenance	Website for DCAMM with general information and links
Debarment Information - DCAMM	Investigate debarments issued by DCAMM
Debarment Information - MassDOT	Investigate debarments issued by MassDOT
Debarment Information - Dept of Industrial Accidents	Investigate debarments issued by DIA
Debarment Information - Attorney General	Investigate debarments issued by AG Fair Labor Division