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City Staff Resource Page
| Purchasing Policies and Instruction Documents | Policy Description or Instruction Overview |
|---|---|
| Contract Management and Performance Procedures | Procedures for contract oversight on the department level |
| Buy Recycled Policy | Policy for purchasing recycled products where practicable |
| Designer Selection Policy and Procedures | Policy and procedure for projects requiring designer selection |
| Disposal of Surplus Supplies and Equipment Policy | Procedures for disposition of property no longer needed or used |
| Emergency Procedure Policy | Policies and procedures for emergency situations |
| Evaluating and Ranking Proposals Procedures | Procedures for using the evaluation tool in RFP procurements |
| On-Call Trade Contractor Procedures | Procedures to utilize the on-call contractor agreements |
| Procurement Manual, Official | All policies and procedures with regard to City procurement |
| Procurement Manual, Appendix A for Federal Requirements | Policies and procedures for procurements with federal funding |
| Procurement Manual, Appendix B for ESSER Requirements | Policies and procedures for procurements with ESSER funding |
| Purchasing Card (P-Card) Policy | Policies and procedures for purchasing card (P-card) |
| Purchasing Form | Form Description |
|---|---|
| Contract Compliance and Performance Evaluation Form | Form to submit information at the close of any contract with regards to performance of the contract |
| Notice to Proceed | Form to advise party to proceed on a project |
| Procurement Request Form | Form to submit a request and specifications for procurement over $10,000 |
| Purchasing Card (P-Card) Authorization Form | Cardholder agreement for use of procurement card (P-card) |
| Sole Source Purchase Request Form | Form to submit a request for sole source purchase |
| Surplus Supplies and Equipment Disposal From | Form to submit a request to dispose of property no longer needed or used |
| Tax Exemption Certificate | Official copy of the City's tax exempt certificate |
| ST-5 Tax Form | Tax exempt basic form to provide to vendors |
| ST-5C Tax Form | Tax exempt form to provide to vendors who will purchase items on the City's behalf |
| Purchasing Guides | Guide Description |
|---|---|
| Contract Execution Guide | Overview of the process from request to contract execution |
| Goods and Services (c. 30B) Procurement Guide | Overview of how goods and services are procured |
| Procurement Reference Charts | Chart of all procurement types with descriptions |
| Public Construction (c. 149 and c. 30, 39m) Guide | Overview of how public works and construction are procured |
| Purchasing and Payment Process Guide | Overview of the requisition through payment process |
| Sale of Real Property Guide | Overview of the sale of public real property process |
| Prevailing Wage Information | |
|---|---|
| Prevailing Wage Sheets FY21 | |
| Prevailing Wage Sheets FY22 | |
| Prevailing Wage Sheets FY23 | |
| Davis Bacon Wage Sheets FY23 | |
| External Resources | Description |
|---|---|
| Inspector General's 30B Manual | Municipal guide to procurement of supplies and services |
| Inspector General's Design and Construction Manual | Municipal guide to procurement of design, construction, public works projects and modular building |
| Inspector General's Procurement Charts | Quick overview procurement charts |
| Inspector General's Guide to Writing Specifications | Guidance for drafting specifications |
| Prevailing Wage Statutes | List of statutes related to prevailing wage laws |
| Prevailing Wage Info for Awarding Authorities | Overview of prevailing wages for municipalities |
| Office of the Attorney General of MA | Website for the Attorney General |
| Operational Services and COMMBUYS | Website to access COMMBUYS and general OSD information |
| State Contract User Guides | Access statewide contract guides |
| MA Higher Education Consortium | MHEC site containing contract database |
| Department of Capital Asset Management and Maintenance | Website for DCAMM with general information and links |
| Debarment Information - DCAMM | Investigate debarments issued by DCAMM |
| Debarment Information - MassDOT | Investigate debarments issued by MassDOT |
| Debarment Information - Dept of Industrial Accidents | Investigate debarments issued by DIA |
| Debarment Information - Attorney General | Investigate debarments issued by AG Fair Labor Division |